Wallingford Selectboard Minutes*

*These are unofficial Minutes subject to the approval at the next regular meeting.

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September 17, 2012

Present:  Bill Brooks, Nelson Tift, Tom Phillips, Frank Bruce, and Ann Tiplady  

Others Present:  Julie Sharon, Joyce Barbieri, Dick Savery, Stephane Goulet, Charlie Gauthier, Shane St. Claire, and Kim Maniery  

Chair B. Brooks called the Selectboard meeting to order at 6:30 p.m.  

Minutes.  T. Phillips moved to approve the minutes of September 4, 2012; F. Bruce seconded.  Motion carried (4-0).   

Selectboard Orders.  Pay orders totaling $16,684.69 were approved on a motion made by T. Phillips and seconded by N. Tift.  Motion carried (4-0).  (A. Tiplady arrived at 6:31 p.m.)  

Wallingford Volunteer Fire Department Coin Drop Request.  Fire Chief S. Goulet asked permission to conduct a coin drop on Saturday, October 6th from 8 a.m. to 4 p.m. (rain date October 7th).  He would prefer to hold the coin drop in front of the cemetery so they are away from the stores and the cluster of traffic.  Charlie Gauthier provided a report on where they spend the money that they raise with their fundraising events.  N. Tift suggested moving the location just north of Cumberland Farms.  However, Mr. Goulet felt that location could be unsafe for those soliciting donations.  F. Bruce asked to shorten the coin drop hours from 9 a.m. to 3 p.m.  Following further discussion, T. Phillips made a motion and N. Tift seconded it, to approve a coin drop for October 6th from 8 a.m. to 4 p.m. with a rain date of October 7th.  Motion carried (4-1).  F. Bruce voted no.  

Public Comments.  Nash Drive resident Shane St. Claire brought in photographs of the edge of the road in front of his property that regularly washes out when it rains.  He read about the paving projects being planned and asked if the road could be paved so that the water does not run down Nash Drive and then across his driveway.   His request and photos will be passed on to Road Commissioner Baker.  

Scott Land. Tinmouth Town Clerk Gail Fallar could not locate a recorded survey on the Scott property that is located in both towns.  However, the 8.1 parcel in Wallingford is not being taxed at the moment.  Gail recommended that the both towns’ Listers meet to review the properties along the entire town line.  Assessor John Tiffany tracked down a survey done by Ralph Michael for property owner Chaval, dated 1972 with a revision date of 1984.  Joyce thought she may have this survey and will look for it.  The Selectboard agreed, on a motion made by B. Brooks, and seconded by T. Phillips, to locate the survey and forward it to the tax map company, Russell Graphics, requesting that this parcel be included in the town of Tinmouth.  Motion carried (5-0).  

Dairymen’s League Parcel.  At the Selectboard’s request, Julie contacted the Green Mountain National Forest to ask if they would be interested in purchasing this 1.4 acre located between Otter Creek and the railroad in South Wallingford .  This property has historically been on the Grant List as Owner Unknown.  This parcel was off of the Town’s grand list for years; however, it was put back on when the tax maps were created.   

If the G.M.N.F. were to purchase the property, the process would take up to two years. If we were to donate the land, the process would go much quicker.  It was agreed that this property really belongs to the railroad; and therefore, on a motion made by B. Brooks, and seconded by T. Phillips, Russell Graphics should be notified accordingly.  Motion carried (5-0). 

Retaining Walls- FEMA Funding.  Dick Savery asked if this project could be done this fall because his lawn and fencing is falling into the river.  However, the state’s stream alteration permit requires that no work be performed in the water after October 1st.  Julie contacted Permit Specialist Jaron Borg today who agreed to issue an extension into February.  However, once the work begins, the contractor will only have a three-week window to get the work completed.  

Julie also reported that FEMA recently issued a commitment of $96,971 towards this final hurricane related project.  However, D&K’s estimate for construction is $154,071 plus their fee of $18,294.  FEMA’s commitment is an estimate based on standardized cost data such as Means Cost Guides or the state AOT costs. FEMA will reimburse the actual reasonable cost for the project, as outlined in the scope of work, recognizing that cost may differ in areas and under varying circumstances.  

After some discussion, T. Phillips made a motion to get this project out to bid immediately, which was seconded by B. Brooks.  Motion carried (5-0).  Dick Savery requested that they first begin the work on the west side of the bridge as the day care is reopening November 1st.  

2012 Summer Recreation Program.  Program Director Kim Maniery reported on the results of the 2012 program, which shows a preliminary profit of approximately $1,000.  Approximately 65 children participated in the program from surrounding towns.  Kim mailed thank-you notes to those who donated scholarship money.  She is unsure if we can use the elementary school next summer and discussed the possibility of running the program at the recreation field.  However, the program would not be in session on rainy days.  The Selectboard discussed the possibility of installing a pavilion at the recreation field or lake.  Kim asked if this year’s profit could be used towards next year’s scholarships; however, the Selectboard want to review the final figures before a decision is made.  

Public Comments.  Dick Savery reported on the cracks in the pavement on Hillside Road and recommended sealing them before it is too late.  He felt that the Town should be taking care of its infrastructure.  Joyce added that Creek Road is in the same condition.  Julie will contact Bendig for quotes.  

Other Business/Announcements. Following up on a complaint received about the activity at Mr. Phillips’ property along Route 140, he reported that he has been screening out the rocks from the gravel that was put on the slope and edge of the berm.  He stated that he is abiding by his zoning permit.  

A. Tiplady gave an update on the Planning Commission’s thoughts on filling the Zoning Administrator vacancy.  They feel it is an important position; therefore, as in the past, they would like to advertise the position and interview potential candidates.  B. Brooks explained the Selectboard’s rationale in having the Assessor perform these duties as he would be in the office two days a week and already knows the Lister duties.  A. Tiplady will speak with Mr. Tiffany to see if he wants to do the work and possibly arrange a lunchtime interview with the other Planning Commission members.  

The meeting adjourned at 7:33 p.m.

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