*These are unofficial Minutes subject to the approval at the next regular meeting.
September 17, 2012
Bill Brooks, Nelson Tift, Tom Phillips, Frank Bruce, and Ann Tiplady
Julie Sharon, Joyce Barbieri, Dick Savery, Stephane Goulet, Charlie
Gauthier, Shane St. Claire, and Kim Maniery
Chair B. Brooks called the
Selectboard meeting to order at 6:30 p.m.
Minutes. T. Phillips
moved to approve the minutes of September 4, 2012; F. Bruce seconded.
Motion carried (4-0).
Pay orders totaling $16,684.69 were approved on a
motion made by T. Phillips and seconded by N. Tift.
Motion carried (4-0). (A.
Tiplady arrived at 6:31 p.m.)
Volunteer Fire Department Coin Drop
Request. Fire Chief S. Goulet
asked permission to conduct a coin drop on Saturday, October 6th from
8 a.m. to 4 p.m. (rain date October 7th).
He would prefer to hold the coin drop in front of the cemetery so they
are away from the stores and the cluster of traffic.
Charlie Gauthier provided a report on where they spend the money that
they raise with their fundraising events. N.
Tift suggested moving the location just north of Cumberland Farms.
However, Mr. Goulet felt that location could be unsafe for those
soliciting donations. F. Bruce asked
to shorten the coin drop hours from 9 a.m. to 3 p.m.
Following further discussion, T. Phillips made a motion and
Comments. Nash Drive
resident Shane St. Claire brought in photographs of the edge of the road in
front of his property that regularly washes out when it rains.
He read about the paving projects being planned and asked if the road
could be paved so that the water does not run down Nash Drive
and then across his driveway. His
request and photos will be passed on to Road Commissioner Baker.
Scott Land. Tinmouth Town Clerk Gail Fallar could not locate a
recorded survey on the Scott property that is located in both towns.
However, the 8.1 parcel in Wallingford
is not being taxed at the moment. Gail
recommended that the both towns’ Listers meet to review the properties along
the entire town line. Assessor John
Tiffany tracked down a survey done by Ralph Michael for property owner Chaval,
dated 1972 with a revision date of 1984. Joyce
thought she may have this survey and will look for it.
The Selectboard agreed, on a motion made by B. Brooks, and seconded by T.
Phillips, to locate the survey and forward it to the tax map company, Russell
Graphics, requesting that this parcel be included in the town of Tinmouth. Motion carried (5-0).
Dairymen’s League Parcel. At
the Selectboard’s request, Julie
contacted the Green
If the G.M.N.F. were to purchase the property, the process would take up to two years. If we were to donate the land, the process would go much quicker. It was agreed that this property really belongs to the railroad; and therefore, on a motion made by B. Brooks, and seconded by T. Phillips, Russell Graphics should be notified accordingly. Motion carried (5-0).
Retaining Walls- FEMA Funding. Dick
Savery asked if this project could be done this fall because his lawn and
fencing is falling into the river. However,
the state’s stream alteration permit requires that no work be performed in the
water after October 1st. Julie
contacted Permit Specialist Jaron Borg today who agreed to issue an extension
into February. However, once the
work begins, the contractor will only have a three-week window to get the work
also reported that FEMA recently issued a commitment of $96,971 towards this
final hurricane related project. However,
D&K’s estimate for construction is $154,071 plus their fee of $18,294.
FEMA’s commitment is an estimate based on standardized cost data such
as Means Cost Guides or the state AOT costs. FEMA will reimburse the actual
reasonable cost for the project, as outlined in the scope of work, recognizing
that cost may differ in areas and under varying circumstances.
some discussion, T. Phillips made a motion to get this project out to bid
immediately, which was seconded by B. Brooks.
Motion carried (5-0). Dick
Savery requested that they first begin the work on the west side of the bridge
as the day care is reopening November 1st.
2012 Summer Recreation Program. Program
Director Kim Maniery reported on the results of the 2012 program, which shows a
preliminary profit of approximately $1,000.
Approximately 65 children participated in the program from surrounding
towns. Kim mailed thank-you notes to
those who donated scholarship money. She
is unsure if we can use the elementary school next summer and discussed the
possibility of running the program at the recreation field.
However, the program would not be in session on rainy days.
The Selectboard discussed the possibility of installing a pavilion at the
recreation field or lake. Kim asked
if this year’s profit could be used towards next year’s scholarships;
however, the Selectboard want to review the final figures before a decision is
Public Comments. Dick
Savery reported on the cracks in the pavement on
and recommended sealing them before it is too late.
He felt that the Town should be taking care of its infrastructure.
Joyce added that
Other Business/Announcements. Following up on a complaint received
about the activity at Mr. Phillips’ property along Route 140, he reported that
he has been screening out the rocks from the gravel that was put on the slope
and edge of the berm. He stated that
he is abiding by his zoning permit.
Tiplady gave an update on the Planning Commission’s thoughts on filling the
Zoning Administrator vacancy. They
feel it is an important position; therefore, as in the past, they would like to
advertise the position and interview potential candidates.
B. Brooks explained the Selectboard’s rationale in having the Assessor
perform these duties as he would be in the office two days a week and already
knows the Lister duties. A. Tiplady
will speak with Mr. Tiffany to see if he wants to do the work and possibly
arrange a lunchtime interview with the other Planning Commission members.
The meeting adjourned at 7:33 p.m.
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