Wallingford Selectboard Minutes

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October 18, 2010

Present:  Bill Brooks, Joan Crowley, Charlie Angel, Frank Bruce, and Julie Sharon  

Visitors:  Dave Ballou, Tatha Lewis, Bonnie Gainer, and Sandi Switzer  

Chair B. Brooks called the Selectboard meeting to order at 6:30 p.m.  

Minutes.  J. Crowley approved the minutes for October 4th on a motion that was seconded by C. Angel.  Motion carried (3-0).  F. Bruce abstained.  

Selectboard Orders.  Pay orders totaling $23,822.55 were approved on a motion made by J. Crowley and seconded by B. Brooks.  Motion carried (4-0).  

Wallingford Memorial Rotary Club Coin Drop Request.  Dave Ballou and Tatha Lewis requested approval to hold a coin drop on Saturday, July 16, 2011 from approximately 9 a.m. to 1 p.m.   On a motion made by F. Bruce, and seconded by J. Crowley, approval was given to hold a coin drop on Saturday, July 16, 2011 with a rain date of Saturday, July 23, 2011.  Motion carried (4-0).    

VSP Advisory Committee Appointment.  Since Mr. Thomas couldn’t attend his first meeting, Julie recommended that John West be appointed in his place.  On a motion made by C. Angel, and seconded by J. Crowley, John West was appointed to represent East Wallingford.  Motion carried (4-0).  

Sand/Hauling Quotes.  The Selectboard reviewed bids for winter sand from Big Rock Gravel, Pike Industries, Lawrence White Construction, and Abbott Construction.  Bids to haul sand from Pike and winter mix from SLC by Ethier Trucking and Phil Baker and Sons were also reviewed.  Phil Baker & Sons was selected to haul 1,000 tons of winter sand from Pike at a total cost of $9.05 per ton and 2,000 tons of winter mix from SLC at a total cost of $7.15 per ton, although he came in second at $550 over the lowest bidder.  The motion was made by B. Brooks and seconded by F. Bruce.  Motion carried (4-0).

Other Business/Announcements.  Road Commissioner F. Bruce reported that the hydraulic pump is failing again on the 1990 John Deere backhoe, and we need to make plans to replace this machinery.  Various options were discussed.  

Gilbert Hart Library Report.  GHL President Bonnie Gainer reported on the status of the library and reviewed their proposed FY11 budget.  They have had an all-volunteer staff since the librarian left in early July.  They are in the process of hiring a librarian and plan to use the RSVP as well as a stated-funded program to staff the assistant’s position.  The Friends of the Library have also pledged to help financially with some of the budget cuts.   

Mrs. Gainer reported that new policies for spending have been put in place.  Total expenses are projected at $49,055, down from $80,224 in FY10.  Total income is projected at $50,100, down from $58,700 in FY10, leaving a surplus of $1,045, compared to a $21,524 deficit in FY10.  Their FY11 town funding request remains at $32,000.  The Selectboard was pleased with the Library Board’s efforts to reduce expenses.  

Property Insurance Coverage.  VLCT’s 2011 property and casualty insurance renewal application was reviewed.  New for 2011 includes coverage on “property out in the open” that would include specific property at the rec field and cemeteries.  Julie questioned whether coverage is necessary for the playground equipment, dugouts, fencing, etc. at the rec field and the benches, stones, etc. at the Veteran’s Park.  She will find out what affect adding additional property would have on our insurance premium.  

Quarterly Financial Report.  First quarter financials showing budget vs. actual were reviewed briefly with no significant variances.    

Other Business/Announcements.   The East Wallingford Fire Volunteer sent a request for approval of a cooperative fire protection agreement between the USDA Forest Service/Green Mountain National Forest and EWVFD to provide mutual aid in wild land fire incidents and activities.  After a brief review, the Selectboard approved this agreement on a motion made by F. Bruce and seconded by J. Crowley.  Motion carried (4-0).  

The Selectboard reviewed an email from Missy Whitmore sent to the Zoning Administrator, with a copy to the Selectboard, requesting confirmation of an expired zoning permit.  No action was taken following some discussion.  

F. Bruce made a motion to hire Charles E. Woods temporarily for 10 days while the sand is being hauled in so the other two men can continue to get the roads in shape for winter; motion seconded by C. Angel.  Motion carried (4-0).   

Charlie Angel again explained because of his health, he can’t attend the monthly Rutland Regional Transportation Council meetings because the facilities have no air conditioning.  However, they haven’t contacted him in months to participate by conference call; therefore, he submitted his resignation immediately.  The Selectboard thanked him for his service and the position will be advertised.  

There being no further business, the meeting adjourned at 7:35 p.m.

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