Wallingford Fire District No. 1

 MINUTES OF THE PRUDENTIAL COMMITTEE MEETING
 June 13, 2007

The official copy of these minutes can be obtained at Wallingford Fire District #1 Office.

Called to Order:

Chris Rabtoy called the meeting to order at 7:00 p.m.   Also present were Rose Regula and Stephanie Biagini/Clerk-Treasurer. Chris McPhee was absent.  

Visitors:  Warren Allen, Jim Bowen, Katherine Kennedy, and John West  

Proposed Fire Truck Quotes:  W. Allen came before the committee to update the fire departments efforts on obtaining four (4) bids for the proposal of a new fire truck.  They are as follows: KME - $255,000, Four Guys - $275,000, Pierce - $278,000 and E-1 - $252,600.  The costs presented were before financing.  C. Rabtoy said that the next step would be to pick which truck and to formulate a ballot.   

Fire Department Bingo: R. Rabtoy asked W. Allen how Bingo was going.  W. Allen said he didn’t want to talk about it.  

Depot Street:  W. Allen asked about the sink hole at the corner of Depot and Railroad.  C. Rabtoy said that he did mention it to the Town Clerk, so they are aware of it.  R. Regula responded by saying it was the Towns responsibility for storm drains and the Fire District is responsible for sidewalks.  

Fire Truck Update:  K. Kennedy asked to bring her up to date about the fire truck.  R. Rabtoy explained that Fire Department is in the need of another fire truck.  A special meeting will be held and the vote on the truck would happen the on the following day.  He said about 3 people voted against the truck at the last special meeting.  

Hayes Foundation:  J. Bowen provided copies of a correspondence from the Hayes Foundation regarding a $5,000 donation to be used for lodge improvements.  They requested the following improvements for the lodge:  Larger hot water heater, improved kitchen sink, good operating faucets and if there was any remaining balance, it was to be used for priority improvements.  C. Rabtoy requested the following plumbers for quotes on the work to be done:  J. Smith, Action Plumbing and J. Ingalls.  C. Rabtoy made the motion to approve the Hayes Foundation’s donation.  R. Regula seconded the motion.  No further discussion.  Motion carried (2-0).  

Lodge Road :  C. Rabtoy read a request from the Town Administrator that they were in search of documentation between the Town and the Fire District for grading the road at the Lodge.  J. Bowen said that the deal was verbal and if we provided water to the beach, then the Town would take care of the road.  C. Rabtoy asked if the water was hooked up to the beach.  J. Bowen said that the water was running steady, so he shut it off.  C. Rabtoy said he would call B. Lohsen to fix the leaks.  J. Bowen said that B. Lohsen was well aware of the situation.  J. Bowen said that it could be the line between the lodge and the beach.  C. Rabtoy said that it was not safe way to get water to the beach.  If there is a hole in the line it could be contaminated.  J. West said that he’s worried about it going back to the system. 

Lodge Improvements:  C. Rabtoy asked J. Bowen for the measurement for the screen doors for the lodge.  J. Bowen said that he had obtained a Purchase Order for them and had ordered them from LaValley’s Building Supply.  A couple more updates on the lodge:  The utilities for the caretaker’s cabin have been switched over to J. Bowen and the lawn mower is in the shop for repair.   

Solid Waste Permit Update:  J. West gave an update on the status of solid waste permit, it has been submitted.  The permit is so that we can use the sand drying beds.  J. West said that there are projects that need to be completed that they are behind on.  Such as the pressure reducing valves that need to be tended to.  He handed in R. Squier’s written job resignation.  Both J. West and M. Breznick were willing to work with Mr. Squier’s, if it he was only going to be out for a few months.  J. West suggested that the district may want to advertise again for the part-time position.  The part time position is to include weekend work as well, per J. West.  The posting will be given to J. West for review and then posted. C. Rabtoy made the motion to accept R. Squier’s resignation.  R. Regula seconded the motion.  No further discussion.  Motion carried (2-0).  

Uncommitted Reserve Capacity:  J. West discussed the uncommitted reserve capacity.  R. Regula asked if the Zoning Administrator should be working with WFD #1 when permits are proposed.  They should be so that a permit could also be completed for the fire district as well.  J. West will supply sample permits and applications.  J. West also said that the district should consider an impact fee and application fee.  He will provide fees currently assessed by other town for the district’s review and consideration.  

Pressure Reducing Valves: The clerk had a question from a constituent regarding the reimbursement for expansion tanks for those that had installed them their selves and paid for them.  The answer was that reimbursements are for those that have had the work performed by a certified plumber.   

Grass Along Sidewalk:  There was a question regarding the grass along side the sidewalk on Main Street and was the work guaranteed by the contractor.  A call will be made to VT Transportation to see if there responsible for reseeding the areas that did not take.  Also C. Rabtoy wants to speak to them regarding the situation with the sidewalks during the winter time.  There have been instances where the sidewalk had been cleared and moments later VT Transportation has come and cleared the road and piled the snow back onto the sidewalks.  Also, when people have had their driveways plowed snow has built up around the sidewalk areas, making it more difficult to clear them.  

J. West said that once we have someone on board, the task of the pressure reducing valves will need to start.  A notice will be placed in the bills when the project is about to begin. 

Approval for Minutes:  R. Regula said she was not comfortable approving the minutes.  C. Rabtoy made the motion to table the approval of minutes until the next meeting.  R. Regula seconded the motion.  No further discussion.  Motion carried (2-0).   

A lengthy discussion ensued regarding R. Regula’s intention of her position being on the board.   

K. Kennedy asked if there was any possibility that the Prudential Committee and the Town would merge.  C.  Rabtoy said the Select Boards response is no, they are not interested.  

Prudential Committee Pay Order:

R. Regula said that she hadn’t read them over yet.  C. Rabtoy made the motion that the pay orders would not be approved until the next meeting.  R. Regula said that she would come in the next day to sign the pay order.  C. Rabtoy said no she couldn’t they have to be approved at a meeting.  R. Regula seconded the motion.  No further discussion.  Motion carried (2-0).  

Old Business:  

Donated Dock from Town:  C. Rabtoy went to see the dock that the Town was offering the Lodge.  C. Rabtoy made the motion not to accept the dock from Town.  R. Regula seconded the motion.  Motion carried (2-0)  

Bill Cobleigh Project and Hull Avenue :  C. Rabtoy is still working on the following items:  Bill Cobleigh project (insulating water pipes underground), John Haley’s tree limbs on his property and the claim for the curb stop replacement for Hull Avenue .  

Lodge Rate/Information:  A sample rate/information sheet for renting the lodge was compiled and handed out to the committee from the clerk for review and approval.   

Caretaker Agreement:  The committee is still working on the contract between the Fire District and the Caretaker.  

Lodge Road Repair:  C. Rabtoy made the motion to approve up to 2 truck loads of gravel and for grading of the lodge road.  R. Regula seconded the motion.   No further discussion.  Motion carried (2-0).  

New Business:

See above under Visitors.  

Public Comments:

No comments.  

Other Business/Announcements:

Questions Regarding Fire Department:  R. Regula had many questions/concerns regarding the Fire Department.  C. Rabtoy said that he could not answer for them.  The clerk said that she should have directed her questions to W. Allen when he was at the meeting earlier.  A lengthy discussion ensued.  The outcome was that W. Allen would be asked to attend the next meeting so that R. Regula could ask her questions to him directly.

Office Closed:  R. Regula asked why the office was closed on the past Monday.  The clerk said that she had gotten approval from the chairman regarding the personal day of before the day was taken.   (Actually the clerk does not need to permission to have a day off)

Executive Session:

None

Next Meeting:

The next regularly scheduled meeting of the Prudential Committee will be held at on

June 27, 2007 @ 7:00 p.m. – Town Hall.  

Adjournment:

C. Rabtoy made the motion that the meeting be adjourned.  R. Regula seconded the motion.  No further discussion.  Motion carried (2-0).  Meeting was adjourned at 8:30 p.m.  

Respectfully Submitted:

Stephanie P. Biagini - Clerk/Treasurer                                       

Date Approved: July 11, 2007

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