Wallingford Selectboard Minutes

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December 5, 2011

Present:  Bill Brooks Frank Bruce, Nelson Tift, Josh Gilman‚ and Rose Regula  

Others Present:  Julie Sharon, Joyce Barbieri‚ Betty Gagnon‚ Charlie Angel‚ Keith Shelvey‚ and Sandy Switzer  

Chair B. Brooks called the Selectboard meeting to order at 6:30 p.m.  

Minutes.  The minutes were approved on a motion made by F. Bruce and seconded by R. Regula. Motion carried (4-0).  J. Gilman abstained.  

Selectboard Orders.  F. Bruce moved to approve the pay orders totaling $55‚459.84‚ which included two changes – decreasing G. W. Savage to $5‚485.16 and Phil Baker and Sons to $35‚846.66.  The motion was seconded by R. Regula.  Motion carried (5-0).  J. Barbieri may decide to only pay half of Phil Baker’s invoice for the Bailey project at this time depending on the town’s cash flow position, because NRCD’s share (approx. $28M) hasn’t been received.  

FY13 Public Safety Budget.  Constable Jerry Tift submitted a letter detailing his reasons for requesting a $6‚000 budget.  The Selectboard reviewed a 10-year comparison of the public safety budget that showed the constable expense budget going from $17‚000 in FY03 to $3‚250 in FY12 because of the increased use of the sheriff.  B. Brooks met with Sheriff Benard this morning to review the details on the federal grant he received that would partially fund a full-time deputy over a four-year period that would be shared equally with possibly Clarendon. B. Brooks believed that the financial obligation on the Town’s behalf would be $17680 in FY 13 and then basically a 2% increase per year thereafter for 3-4 years.  This position would provide 40 hours of weekly patrol coverage to Wallingford starting in FY13, which is a huge increase for the money.  The Selectboard was invited to the Clarendon Selectboard meeting on Wednesday evening to hear more on the issue.  

N. Tift is in favor of using the town’s constable and reminded the Selectboard that he had requested $6‚000 last year just to cover vehicle use.  Jerry is currently undergoing training for the position.  Both R. Regula and F. Bruce agreed with B. Brooks that the Town is better served by having a fully marked sheriff vehicle.  J. Gilman added that the constable has a limited budget for the limited position.  Following further discussion‚ F. Bruce made a motion to level fund 5402-First Constable Expense and budget $17‚680 for 5406-Speical Officers and $50 for 5408-Animal Control Officer;  motion seconded by J. Gilman.  Motion carried (4-1).  N. Tift voted no.  

FY13 Recreation Budget.  Recreation Committee Chair K. Shelvey reported that repairs need to be made to the baseball infield following the flood; True Temper donated wood chips for the playground area that were washed away; and Phil Baker donated the trucking of these.  He will call Phil Baker for a quote to repair the infield. The lake roof should be replaced before July 1st‚ and J. Gilman brought up his desire to see the lake gate relocated closer to Route 140.  Keith expressed his dissatisfaction with the mowing of the rec field this summer.  J. Gilman reported that the stone path along the edge of the field to the pedestrian bridge was also washed away during the flood and asked that Keith obtain a quote from Phil Baker to make repairs as well.  Both of these projects should be covered by FEMA.     

The recreation budget was level funded except that 5807-Field Trips was increased from $500 to $1,500 since they spent $1,657 in FY11 and $1,200 in FY12.  5810-Lake Concessions was increased by $500 to $1,000 since $873 was spent in FY11 and $1,058 in FY12.  5812-Mowing was reduced from $3,000 to $2,500 since only $1,582 has been spent YTD.  

Resignations/Appointments.  The Selectboard accepted the resignation of Chris Dinnan from the Energy Committee.  At the recommendation of Ken Welch, Jack and Anna Tally were appointed to serve on the Energy Committee on a motion made by B. Brooks and seconded by F. Bruce.  Motion carried (5-0).  At the recommendation of the Planning Commission, Derek Farmer was appointed to the Development Review Board on a motion made by J. Gilman and seconded by F. Bruce.  Motion carried (5-0).  

Charlie Angel asked if Josh Gilman was resigning from the Selectboard because he heard a rumor that he now owns a home in Springfield.  Mr. Gilman was going to make the announcement later in the meeting, stating that he is still a resident of Wallingford and spends most nights here.  J. Gilman was upset with Mr. Angel’s way of broaching the subject and eventually announced that he will resign as a Selectboard member and all other positions effective January 3, 2012 and recommends that the vacancy be filled by the voters in March and not by appointment of the Selectboard.  

Outdoor Storage of Junk Violations.  After viewing photos of the junk, trash, etc. at 398 South Main Street, a motion was made by B. Brooks to issue a Notice of Violation; motion seconded by F. Bruce.  Motion carried (5-0).  After viewing photos of the trash in the driveway at 298 Railroad Street, the Selectboard agreed that this did not warrant a Notice of Violation.  After viewing photos of the property at 1320 Sugar Hill Road, the Selectboard agreed that the property has been cleaned up satisfactorily and is no longer in violation at this time.  

Full-Time Employee Status.  With the expected hiring of additional personnel, Julie asked the Selectboard to clarify the definition of a “full-time employee” as it relates to medical and dental insurance coverage in the Wallingford Employee Handbook.  The Selectboard reviewed a survey of other towns and after getting feedback from J. Barbieri, it was agreed, on a motion made by B. Brooks, that an employee working a minimum of 32 hours per week would be considered a “full-time employee”.  The motion was seconded by F. Bruce.  Motion carried (5-0).  

Roaring Brook Retaining Walls.  The Selectboard reviewed a proposal from DuBois & King for consultant engineering services for the retaining walls that were damaged as a result of the flood.  The timeline was reviewed and the Selectboard recommended that the unfunded costs be budgeted in FY13 for this costly project.  This contract was approved on a motion made by B. Brooks and seconded by F. Bruce.  Motion carried (5-0).  Julie will verify how far upstream from the bridge does this project go with D&K.

FY 13 Capital & Town Government Budget Revisions.  J. Sharon shared an email from DuBois & King who recommends that $29,500 be budgeted for the preparation of the bid documents for the Creek Road Bridge, instead of $20,000.  Rutland Regional Planning Commission also notified the Town that their fee has increased by $25.  B. Brooks made a motion to budget 5712-Creek Road Bridge $29,500 and 5126-RRPC $875.  J. Gilman also reminded the Selectboard that they should budget for the reclamation of the pit.  The final design by Willis was estimated at $18-22M.  Following more discussion‚ B. Brooks amended his motion to include $25,000 under 5714-Reclamation.  Motion seconded by F. Bruce.  Motion carried (5-0).  Construction costs may be lower if we involve the National Guard.

J. Gilman asked how the Town Garage rehab will be funded.  J. Barbieri will look into loan options‚ using the cell tower income to help offset the loan payment.  The advantages to rehab the building vs. building new were discussed.  Although R. Nimtz offered to review the Morton building information and report back to the Selectboard, J. Gilman made a motion to hire NBF at a cost of $19,000 to prepare the final design and bid documents for rehab of the Town Garage.  The motion was seconded by N. Tift.  Motion carried (4-1).  F. Bruce voted no.

Other Business/Announcements.  On behalf of Charlie Woods, Julie requested approval to open a credit account with Adirondack Tire Centers.  The Selectboard was agreeable as long as Charlie follows the purchasing policy.  Approval was given on a motion made by B. Brooks and seconded by N. Tift.  Motion carried (5-0).

Kate from the U.S. Forest Service contacted Julie recently about the damage caused by the flood on the Homer Stone trail.  She recommended that the Town install a sign at the trail head that the trail is closed to snowmobile use because of a safety issue.  The Selectboard felt that the snowmobile association should be advised instead.

A motion was made by B. Brooks, and seconded by F. Bruce, to enter executive session at approximately 8:33 p.m. with Julie Sharon and Joyce Barbieri present to discuss a personnel and/or contract.  Motion carried (5-0).  The Selectboard returned from executive session at 8:45 p.m.

F. Bruce moved to offer employment to John Tiffany to perform lister work at $20 per hour up to a maximum of 16 hours a week; motion seconded by N. Tift.  Motion carried (5-0).  

There being no further business, the meeting adjourned at 8:45 p.m.

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