Wallingford Selectboard Minutes

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November 21, 2011

Present:  Bill Brooks Frank Bruce, Nelson Tift, and Rose Regula  

Others Present:  Charlie Woods‚ Jay White‚ Ralph Nimtz‚ and Sandy Switzer  

Chair B. Brooks called the Selectboard meeting to order at 6:30 p.m.  

Minutes.  The minutes were approved on a motion made by F. Bruce and seconded by N. Tift. Motion carried (4-0).  

Selectboard Orders.  F. Bruce moved to approve the pay orders totaling $81‚236.12‚ which included an addition for Jerry Tift in the amount of $270.83.  The motion was seconded by R. Regula.  Motion carried (4-0).  

Road Commissioner’s Report.  Charlie Woods reported that the grader should arrive tomorrow; only half of the sand has been delivered so far by Phil Baker; they’re ready to topcoat roads that have issues; they are cleaning culverts and ditches‚ and they’ll be hauling gravel and shaping up the roads.  Phil Baker removed debris from under the Homer Stone Road Bridge.  Phil was awarded the Bailey bank stabilization project and he’s started on that job.  Jack Bowen is getting ready to start on the Wallingford Pond Road next Monday.   

Charlie reported that they needed to do some ditch work along West Hill that was ruined when Dan Allard graded.  He also ripped a hole in one of our culverts.  Charlie received two complaints about certain areas along West Hill.  F. Bruce added that there was probably not enough material to work with on the road.  However‚ he did an excellent job on Dugway Road and Cook Drive.  Charlie hired A-1 Sewer to clean out three culverts that were full of stones from the flood that he was unable to unplug. 

B. Brooks recently spoke to Tom Fuller who suggested we build up Hartsboro Road as it has a good base.  Pavement could be added to the gravel and it would be less expensive.  B. Brooks hadn’t considered this but it seemed reasonable as there’s enough height there.  He thought he’d pass that along for everyone’s consideration.  F. Bruce didn’t agree as there is too much clay under there.  The road should be dug out and a new base installed.

The Ford 550 truck had an oil change and inspection.  B. Brooks advised Charlie that the Highway budget will be reviewed on December 19^th at which time Charlie should discuss his needs for FY13.

Town Garage Cost Benefit Analysis.  Ralph Nimtz and Jay White from NBF Architects presented the estimated costs for a building a new garage or refurbishing the existing structure.  It would cost approximately $294‚300 to rehab the existing building plus another $19‚000 in architectural and engineering fees.  It would cost approximately $500‚000 ($100 per sq. ft.) to build a new building in the location of the salt shed plus $10‚000 to remove the salt shed and $22‚000 in architectural and engineering fees.  The salt would then be stored in the existing garage; however‚ Ralph cautioned that the town garage wouldn’t hold up very long using it as a salt shed.  There may also be issues building in the flood plain.  Fees for filling in the site to above flood plain‚ new water and sewer connections‚ and civil engineering costs were not included as they are unknown. 

Jay White discussed their involvement with the new town garage that was built in Shrewsbury in 2009.  The cost to build on a different site would add another $30‚000 to demo the existing garage plus the cost of purchasing property.  F. Bruce reported that Whitcomb had offered to donate land to the Town.  R. Nimtz concluded his presentation saying that refurbishing the existing garage would be the cheapest option for the Town.  F. Bruce brought up his recommendation again to purchase a metal building from Morton Buildings Inc.  He will pass on that information to Ralph.  The costs for new garage doors‚ foam insulation‚ update electrical‚ etc. were also reviewed.

Ralph will review the Morton information‚ the Selectboard will review NBF’s report further‚ and everyone will meet again.

FY13 Capital Budget.  5701·Elm Street Bridge and 5711·Pedestrian Bridge are both paid off.  5707·Building Fund has been reallocated to 5713·Town Garage Fund in the amount of $17‚825‚ which is offset by the yearly cell tower income.  5711·Creek Road Bridge was budgeted at $20‚000 to start the repairs that are still unknown.  Grant funds can be pursued for these repairs.  5710·Route 140W Bridge Phase II was preliminarily budgeted at $22,400.

FY13 Town Government Budget.  5112·Election & Meetings will increase from $200 to $3‚000 because there are two elections in 2012. 5113·Town Report will increase from $900 to $1‚200.  5114·Office Expense increased $3,000 to $14,000 because FY11 Actual totaled $13‚792.  5114-A·Del. Collector Office Expense will remain at $300.  5115·Legal Expense was increased $1‚000 to $4‚000.  5116·Planning & Zoning Notices will increase $100 to $300. 5117·Ads & Warnings will remain at $300. 5118·Seminars & Meetings will remain at $150.  5123·Memorial Day expense will remain at $250. 5125·VLCT Dues increased $17 to $2,975.  5126·Rutland Regional Planning Commission dues will remain at $850.  5150·Transfer Station decreased $2,000 to $89,000 based on YTD actual expenses. 5151·Town Hall Operating expenses were combined with 5151A·Town Hall Maintenance and will remain at $13,200.  5153·Cemeteries will remain at $1,000.  5155·Rutland County Tax is unknown at this time, and 5157·Conservation Commission and 5158·Energy Committee will remain at $500.  

Other Business/Announcements.    A check for heavy metal in the amount of $664.34 was received.  Hugo Bailey chose Phil Baker to perform his bank stabilization work.  Mrs. Bailey gave the Town a check for their 25% share.  13 property owners are seeking abatement for flood damage.  The 250^th town anniversary celebration will be December 4^th at 2:00 p.m. at the Town Hall.

A motion was made by B. Brooks, and seconded by F. Bruce, to enter executive session at approximately 7:45 p.m. to discuss a personnel and/or contract.  Motion carried (4-0).  The Selectboard returned from executive session at 8:00 p.m.

F. Bruce moved to offer employment to John Tiffany to perform lister work at initially $18 per hour up to 8 hours a week; motion seconded by B. Brooks.  Motion carried (4-0).

F. Bruce discussed having Dan Allard perform more grading.  Since Charlie reported that the grader may or may not be available tomorrow‚ N. Tift made a motion to authorize Sandy Tyminski (in J. Sharon’s absence) to contact  Dan Allard to grade another 16 hours if we don’t get our grader back‚ in order to relieve the pressure on the road crew to get the roads graded before they freeze.  F. Bruce seconded the motion.  Motion carried (4-0).

There being no further business, the meeting adjourned at 8:12 p.m.

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