Wallingford Selectboard Minutes

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June 4, 2007

Present:  Bill Lohsen, Charlie Angel, Gene Gilman, Frank Bruce, and Julie Sharon

Visitors:  Bill Brooks, Joyce Barbieri, Tom and Kim Phillips, Dennis Smith, Sue Duskiewicz, Keith Shelvey , Ian Akin, and Sandi Switzer  

Chair B. Lohsen opened the meeting at 7:00 p.m.  

B. Lohsen made a motion to move into executive session to discuss personnel matters with Bill Brooks present; motion seconded by C. Angel.  (Motion carried 4-0).  The Selectboard came out of executive session at 7:35 p.m.   [Action taken was discussed later in the meeting.]  

Minutes.  The minutes from May 21st were approved on a motion made by F. Bruce and seconded by G. Gilman.  Motion carried (4-0).  

Selectboard Orders.  The pay orders for $15,042.19 were approved on a motion made by F. Bruce and seconded by C. Angel.  Motion carried (4-0).  

Group Use of Elfin Lake .  Ian Akin was invited to meet with the Selectboard to discuss the two-week summer camp that he is holding that will take place at Elfin Lake in the afternoons.  The camp begins June 18 and the Recreation Committee does not meet again until June 19.  The Rec Committee asks that groups contact them ahead of time for availability and sufficient lifeguard coverage.  The Town’s insurer, VLCT, recommended that the Town require the camp to provide a certificate of insurance from a risk management perspective.  Ideally, the Town should be named as an additional insurer for claims arising out of the summer camp group’s negligence.  Mr. Akin plans to submit this certificate once he knows the number of participants.

Public Comments.   Dennis Smith discussed his frustration with his zoning application being removed from the May Planning Commission agenda.  He was told that the property had to come out of violation before a new application for office and parking lot could be considered.  Julie was asked to look into this further.

Kim Phillips read a draft petition that expressed support for the reclamation of the old gravel pit and the Phillips property on Waldo Lane as outlined in the Act 250 application filed last fall.

Unlicensed Dogs.    Letters were mailed by the Town Clerk’s office to dog owners asking them to register their dogs by May 31^st.  The Selectboard reviewed the current list that showed 53 known unlicensed dogs. The Selectboard signed a letter that will be mailed asking that these dogs be licensed by June 15^th.

Caterer Permits.  C. Angel made a motion to approve the caterers’ permits to New England Smoked Seafood for wedding receptions at the White Rocks Inn on June 30 and the Wallingford Lodge on June 17; as well as a permit to Fitz Vogt for a wedding reception at the Wallingford Lodge on June 17; motion seconded by G. Gilman.  Motion carried (4-0).  Julie will contact the caterers to find out who has the date wrong, because the permits have them both at the Wallingford Lodge on June 17.

Road Commissioner’s Report.  F. Bruce reported that the hydraulic tank had to be replaced on the newer Sterling truck.  G. Gilman noted that there is no town logo on that truck.  F. Bruce reported that the road crew had to wait 3½ hours for VTEL to respond as they found telephone wires when they were repairing a culvert on Hawkins Road .  It turned out the wires are no longer used by VTEL.  F. Bruce feels the Town should bill VTEL for the manpower that was wasted that day.

B. Lohsen recalls that the Town made an agreement years ago that the Boy’s Camp Road would be graded annually.  Julie scanned the Selectboard minutes starting in 2000 but could not find mention of this agreement.  B. Lohsen stated that, unfortunately, the road now requires more than grading; it needs material which will have to be paid for by the Fire District.  Julie was asked to review the Selectboard minutes prior to 2000 and ask the Fire District Clerk to check her records as well.  

There was discussion regarding the sinking storm drain on Depot Street .  F. Bruce will discuss this with Charlie.  J. Barbieri recommended that we request assistance with this repair from Vt. Local Roads.  F. Bruce stated that he will be touring the storm-damaged roads with the FEMA rep.  J. Barbieri asked that the State be contacted about the storm drain on the corner of Routes 7 & 140 because small cars bottom out when they drive over it.  Dennis Smith pointed out that there are two other storm drains that should be raised above Dupreys on Church Street .  

B. Lohsen asked that F. Bruce talk with Charlie about possibly changing the mix that is added to some of the roads as it blows away.  F. Bruce reported that the new blades are on the grader.  Julie asked if F. Bruce inspected the culvert in Mrs. Bersaw’s parking area on Meacham Street .  He said that the culvert will need to be reset as it is rising above the ground.  

2007 Paving Projects.  Joyce reported the 07 paving carryover should be $14,250 with $22,000 budgeted next year.  Unfortunately, there may not be a surplus because there is slow response to delinquent tax payments this year.  This item will be deferred until year-end results are reported.

Other Business/Announcements.  The Listers reported that they have completed checking the land records with a few additional parcels to be done tomorrow.  They will beat their deadline of June 15.  The booklets showing the preliminary results will be mailed to every property owner sometime in the 10-15 days.  From June 25-30, the Assessor’s office will be open for taxpayers to come in and review their property information.

Correspondence.  The State granted approval for the grand list extension.  The April 23 Conservation Commission minutes and Rutland Regional Planning Commission’s Proposed Budget and Plan of Work for FY 08 were reviewed.  Lisa Charbonneau has expressed interest in serving on the Planning Commission.  

Other Business/Announcements.  B. Lohsen announced that Bill Brooks accepted the position of Zoning Administrator.  His salary will be $12/hr. with a $1/hr. increase upon a satisfactory evaluation following 60 days of employment.  Office hours will be Wednesday and Thursday 12:30 to 4:30 p.m.   Mr. Brooks told the Selectboard that he can continue to serve on the Planning Commission because the two offices are not incompatible.  The Selectboard reviewed his job responsibilities.  

Pike Industries will hold its annual public forum at their offices on Creek Road on June 12 at 10:00 a.m.

The Selectboard discussed responding to the recent Rutland Herald articles concerning zoning .  B. Lohsen made a motion to send a “letter to the editor”, which was seconded by C. Angel.  Motion carried (4-0).  

B. Lohsen reported that the Building Committee met earlier tonight and voted to hire Vermont Roofing to repair the loose and missing slate on the Town Hall roof and clock tower.  Durable Home Products will also install a new seamless gutter on the front of the building.  Ralph Nimtz will check on replacing the aging doors with either aluminum or wooden doors.  He will also look into how to repair the front steps.  The Committee also discussed installing HVAC upstairs and obtaining a loan to pay for it.  Bill suggested presenting it to the voters next year.  The monthly income from the cell tower could offset the loan payment.  

B. Lohsen made a motion to move into executive session to discuss legal matters; motion seconded by C. Angel.  (Motion carried 4-0).  Board members entered Executive Session at 9:13 p.m. and were joined by J. Barbieri and J. Sharon .  The Selectboard came out of executive session at 9:45 p.m.   No action was taken.  

The meeting adjourned at 9:45 p.m.

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