Wallingford Selectboard Minutes*

*These are unofficial Minutes subject to the approval at the next regular meeting.

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August 20, 2012

Present:  Bill Brooks, Nelson Tift, Tom Phillips, Frank Bruce, and Ann Tiplady  

Others Present:  Julie Sharon, Bill Hinckley, Geoff Pagnotta, and Sandi Switzer  

Chair B. Brooks called the Selectboard meeting to order at 6:30 p.m.  

Minutes.  The August 6th meeting minutes were approved with a correction from cents to a dollar sign, on a motion made by N. Tift and seconded by F. Bruce.  Motion carried (5-0).   

Selectboard Orders.  Charlebois’ payment was reduced $44.22 to bring the pay order total to $13,582.03, which was approved on a motion made by T. Phillips and seconded by F. Bruce.  Motion carried (5-0).  

State Rep Dave Potter.  Mr. Potter introduced himself as having served Clarendon for the past eight years.  Wallingford, Clarendon, and a portion of Tinmouth are now part of a new legislative district called Rutland 2 (a two seat district) that includes Proctor and West Rutland.  Mr. Potter handed out his campaign brochure and discussed his accomplishments for some of the other towns.    

VTel Fiber Optic Project.  VTel rep Bill Hinckley explained the fiber optic project that was made possible with stimulus funding.  VTel will be replacing both aerial and buried copper with fiber optic lines.  The Selectboard viewed a map of Wallingford that showed the areas of existing aerial and buried lines and confirmed that where the lines are today is how they will be tomorrow.  VTel will obtain easements when necessary from property owners.  Jeff Finley, the resident engineer, will oversee the project.  The work is supposed to be completed by December 2013; however, they expect an extension will be granted due to funding delays.  They assured the Selectboard that they will restore the area as good or better as they are today and that the Road Commissioner should contact them if any roads needs fixing once they settle.  F. Bruce made a motion to sign the right of way agreement; motion was seconded by T. Phillips.  Motion carried (5-0).  

FY13 Paving Project Amendment. Since the last meeting, Julie realized that if the Town only spent $41,040 on paving a portion of both Route 140W and Creek Road, the state would only pay us up to 70% of the cost or $28,728.  However, if we spent $44,640 worth on each road, the state will pay us the maximum grant amount of $31,250 for each road.  B. Brooks also thought the town should shim in front of Chris Garrow’s property on Prospect Street as discussed at the last meeting at a cost of $1,800.  Following further discussion, T. Phillips made a motion to amend their decision from the last meeting and spend a total of $89,280 for Creek Road and Route 140W paving, plus shimming 200 ft. on Prospect Street for a total of $91,080.  N. Tift seconded the motion.  Motion carried (5-0).  

Borrowing Resolution.  The Vermont State Infrastructure Bank requires a borrowing resolution for the $100,000 loan for the Route 140W Bridge as well as a legal opinion that addresses the capacity and authority of the Town to perform under the terms of the loan documents.  Joyce contacted Attorney Liccardi for the opinion.  On a motion made by B. Brooks, and seconded by F. Bruce, authorization was granted for signing the borrowing resolution.  Motion carried (5-0).  

2012 Sand & Hauling Bids.  Pike did not submit a price for sand.  On a motion made by T. Phillips, and seconded by F. Bruce, Abbott Construction was chosen to haul 1,000 tons of sand from Pike at $2.30/ton and 2,000 tons of winter mix from SLC at $2.18/ton.  Phil Baker & Sons bid $2.90 and $2.40 per ton respectively.  Motion carried (5-0).  The State’s locked-in pricing for road salt for VTrans District 3 is $62.54/ton from Cargill and $62.17/ton from American Rock Salt.  On behalf of Charlie Woods, Julie reported that he prefers Cargill’s quality of salt.  T. Phillips made a motion to purchase winter salt from Cargill at $62.54/ton; motion seconded by N. Tift.  Motion carried (5-0).  

Dufresne Group Contract.  Dufresne Group was hired at the last meeting to oversee the construction of the repairs to the Route 140W Bridge .  B. Brooks reported on the meeting held with all parties recently.  On a motion made by F. Bruce and seconded by N. Tift, authorization was granted to execute a contract.  Motion carried (5-0).  

Other Business/Announcements.  On behalf of Hartsboro Road resident Karen Holden, Julie requested permission to install two “horse riding” warning signs if Ms. Holden paid for the signs.  Following some discussion, F. Bruce made a motion to approve this request, which was seconded by A. Tiplady.  Motion carried (5-0).  

Since the next meeting falls on Labor Day, F. Bruce made a motion to move the meeting to Tuesday, September 4th; motion seconded by A. Tiplady.  Motion carried (5-0).  

The Selectboard read Frank Chapman’s letter dated August 20th in response to the Selectboard’s letter dated August 8th.  Mr. Chapman is refusing to submit the requirements requested by the Selectboard as recommended by VLCT and asked for a retraction.  F. Bruce said this issue should be tabled.  Although this request may involve a lot of paperwork, the Town has to cover itself from liability.  B. Brooks would like to respond that if Mr. Chapman wants to repair the Homer Stone Trail, he must meet the Town’s requirements.  In the end, F. Bruce made a motion not to respond to Mr. Chapman, which was seconded by T. Phillips. Motion carried (5-0).  

Employee Resignation.  The Selectboard accepted Peter Hathaway’s resignation who has accepted a job in Morrisville.  Mr. Brooks stated that the Selectboard has discussed having the Lister, who’s already here two days a week, to perform the zoning duties.  The statutes state that the Z.A. is appointed by the Planning Commission with the approval of the Selectboard.  Therefore, this matter was referred to Ann Tiplady, the chair of the Planning Commission, who will discuss it further with the Planning Commission members.  A. Tiplady would like the Lister to meet with the Planning Commission members if possible depending on everyone’s schedules.   

The meeting adjourned at 7:40 p.m.

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