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Wallingford Fire District No. 1 MINUTES OF THE PRUDENTIAL
COMMITTEE MEETING
Called to Order: Chris Rabtoy called the meeting to order at Visitors:
Jeffrey Allen, Warren Allen, Jim Bowen, Stephane Goulet, Gregory Macleod, Peter L.
Miller, Barbara Taraska, John West, Melissa Whitmore and Hebert Yengel Members from the Highland Beach Association (HBA) came
before the board to discuss the logistics for the Fire District billing them for
water usage and water bond payment at the water pit not from each residents
home. Ms. Whitmore, HBA Treasurer
had a few questions/concerns regarding the process.
Mr. Miller, HBA Board Member gave a brief presentation on the water usage
over the bridge and his findings had shown inconsistencies.
C. Rabtoy offered to gather the meter readings from 2006 to present date.
They will be handed over to Ms. Taraska for her to compile an analysis of
water usage. C. Rabtoy offered the
meter reading device to HBA to use until they purchase one of their own. J.
West said the fire district has the right to sell water and the HBA is regulated
with a WSID number. He also said that there is household insurance that could be
purchased by homeowners for their water lines for as little as $3.00.
Information will be forward to the committee for review.
Mr. Miller said he has a concern a water meter, Mr. Rabtoy suggested that
a request be put in writing for the district to send the meter out to be for
testing. R. Regula said that the
district is charged from the State of J. Bowen was asked to present bids for the floor in the
lodge walk in cooler. He didn’t
have any bids at this time to present. A
brief discussion ensued about the floor. The
decision was made to have J. Bowen and C. Rabtoy meet to evaluate the floor. There was discussion about the condition of road leading in
to the lodge and the possibility of having some gravel available. C. Rabtoy made the suggestion to give the Hayes Foundation
$50.00 towards clean-up fee, because they needed to clean the grounds from a
previous event before their event. C.
McPhee made the motion to accept his suggestion.
C. Rabtoy seconded the motion. No
further discussion. Motion carried
(3-0). There was an issue regarding a booking at the lodge
booking. There was a contract/paid
in full and the other event did not have a contract nor made any payments for
the date in question. The customers
that had a contract were sent away. The
other event was able to stay without a contact and with no money down.
The caretaker had requested a contract and had not received one to date.
C. Rabtoy said to make sure that we check with the office to see if there
is a contract/booking in the future. He
said just because organizations books every year, they should not assume that
they have it without completing a contract and make a deposit. The treasurer requested that the caretaker call into the
office for expenses over $50.00 for a purchase order.
Also she requested that the caretaker no longer take money for the lodge
rentals. The customer should be
mailing or dropping off payments in the box at Town Hall.
This will elevate the caretaker from having to write checks from his own
personal account on behalf of the customer or having to make a trip to the
office with the checks and or cash. R. Regula had a concern about an event that was scheduled
on the same day as the WFD Rescue 50/50 function.
J. Bowen said that he worked out a deal with the Maple Leaf to have WFD
Rescue come in the evening before to set up for their event.
He said that Maple Leaf paid for Friday and understood WFD Rescue only
needed the lodge for an evening event. R.
Regula didn’t agree that an event should be booked on the same day as another.
The treasurer said that all future bookings need a contract, even if
there is not a charge for the use of the lodge.
The accountant suggested that the lodge calendar coincide with the
contracts for auditing purposes. John West came before the board to discuss the hourly wage
for the part time water/sewer operator (Dale) and to give the board a quick
overview of his work performance. J.
West and M. Breznick are very pleased with his abilities. C. Rabtoy made the
motion to increase Dale’s pay from $10.00 per hour to $12.00 due to his
knowledge/qualifications. The pay
would be retro active from his first day of work.
C. McPhee seconded the motion. No
further discussion. Motion carried
(3-0). J. West said that he’s gathering information about
hosting a high school student(s) particularly from Water/Sewer Rates:
The rates were set as Water $3.58/per 1,000 gallons and Sewer $5.08/per
1,000 gallons. C. Rabtoy made the
motion to set the rates as discussed. C.
Rabtoy seconded the motion. R.
Regula had questions on a couple of readings.
C. Rabtoy asked her for specifics, she didn’t bring the specific
questions to the meeting. The
treasurer noted comments about the readings to include pool water allowances,
notification to residents of high readings and re-reads.
R. Regula would not agree to the water rates.
No further discussion. Motion
carried (2-1). A discussion ensued regarding meters that residents are in
question about, due to inconsistencies in their readings.
C. Rabtoy explained the Water/Sewer Ordinances that been put in place in
2002 and the proper channels for the residents to go through.
(The ordinances are available at the fire district office). Prudential Committee
Pay Order: C. Rabtoy made the
motion to accept the pay orders as presented there had been a question from R.
Regula regarding the electric for the Fire Department it had gone up again from
last month. The explanation given
was that it had been a hot month, extra radios, batteries charging and due to
bingo being held on the second floor. A
request was made to contact CVPS and have them come out and conduct an analysis
of the building and offer energy saving tips for the Fire Department.
R. Regula questioned the bill from J. Ingalls.
C. Rabtoy explained that it was a detailed bill from the storm a few
months ago that affected the caretakers cabin and CVPS had said that there
wasn’t anything wrong at the cabin when in fact there was.
In order to send the bill to CVPS for payment, there needed to be
detailed documentation from the plumber. C.
McPhee seconded the motion to accept the pay orders as presented.
No further discussion. Motion
carried (3-0). C. McPhee left meeting for another engagement at Proposed Fire Truck
Quotes: S. Goulet came before
the committee to update the fire departments efforts on obtaining proposals of a
new fire truck along with a paraphrase for each of the
distributors/manufacturers and the departments recommendation.
They are as follows: KME - $242,500, E-1 - $252,611, Four Guys -
$275,000, Pierce - $278,000 and American LaFrance – could rebuild the current
truck to the department’s specifications and said that we were wasting their
time. (Copies of the Fire Apparatus
Bid information is on file at the Fire District Office)
The board could not come to consensus on what the next step would be.
C. Rabtoy explained the “Resolution of Necessity” to R. Regula, which
was passed by the committee already. S.
Goulet said that as time goes on there’s a good possibility that the quotes
would go up, especially on the quotes that are over 7 months old.
He said that 2008 models would be rolling out soon.
The treasurer offered to call E-One and ask if there would be an increase
in their quote. Installation of Fire
Hydrant: The committee
reviewed costs from two different plumbers/excavators for the installation of
the fire hydrant on Note from Citizen:
R. Rabtoy read a note from Winnie Stack, thanking the Fire Department and
their committee of volunteers for an outstanding job on the fire works this
year. Approval for
Minutes: C. Rabtoy made the
motion to approve the minutes for C. Rabtoy made the motion to approve the minutes for Purchase of New
Sludge Pump: C. Rabtoy made the
motion to purchase a new sludge pump ($2,722.00).
R. Regula seconded the motion. No
further discussion. Motion carried
(2-0) M. Breznick wrote a note to the board requesting the
purchase for a Chlorine Meter ($763.00) as this time it’s not EPA compliant.
C. Rabtoy made the motion to purchase the Chlorine Meter.
R. Regula seconded the motion. No
further discussion. Motion carried
(2-0). Sure-Pack for Access
to Sewer Plant: C. Rabtoy made
the motion to purchase sure-pack for the access road to the Sewer Plant.
R. Regula seconded the motion. No
further discussion. Motion carried
(2-0). Sewer Hook-up on C. Rabtoy made the motion to have a donation made in the
memory of John Drew in the amount of $100.00 to the Masonic Charities of
Vermont. R. Regula seconded the
motion. No further discussion.
Motion carried (2-0). Old Business: C.
Rabtoy has left message for Phil Baker regarding the project at Bill Cobleigh
residents and insulating their pipes so that they can be removed from the winter
blow off list. He has given P. Baker
until Friday to return his call and let him know who much the project will cost.
C. Rabtoy made the motion to reimbursement Start/Finger
wedding party for their facility rental of $450.00.
R. Regula seconded the motion. No
further discussion. Motion accepted
(2-0). A wedding had canceled and requested their deposit be
reimbursed. C. Rabtoy said that they
would be able to be reimbursed only if another booking took place on their
original date. The treasurer will
follow up with a potential renter for that date. C. Rabtoy had someone go and evaluate the tree removal at
the Haley residents. He was given a
quote of $600 to clean up the property. R.
Regula said before anything was decided on, she would see if she could obtain
another quote. Public Comments: No comments. Other
Business/Announcements: R.
Regula said that the portion of the audit should be charged to the lodge as
well. C. Rabtoy made the motion to
charge the lodge $1,000 for their portion of the audit.
R. Regula seconded the motion. No
further discussion. Motion carried
(2-0). Executive Session: None Next Meeting: The next regularly scheduled meeting of the Prudential Committee will be held at on Adjournment: C. Rabtoy made the motion that the meeting be adjourned.
R. Regula seconded the motion. No
further discussion. Motion carried
(2-0). Meeting was adjourned at Respectfully Submitted: Stephanie P. Biagini - Clerk/Treasurer
Date Approved: |
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