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Wallingford Fire District No. 1 MINUTES OF THE PRUDENTIAL
COMMITTEE MEETING The official copy of these minutes can be obtained at Wallingford Fire District #1 Office. Called to Order:
Chris Rabtoy called the meeting to order at Visitors: Warren
Allen, Charlie Baker, Tim Biagini, Frank Bruce, Betty Gagnon, John West and
Kevin J. Mulholland Frank Bruce came to the meeting to reiterate the agreement
between the Town and the Fire District regarding the collection of Fire
Protection Tax. Mr. Bruce went to say that when the Fire District votes on
money, that the 3 members that sit on the budget committee for the district,
also have a vote. Mr. Rabtoy wanted
to know what Mr. Bruce’s point was. He
wanted to make sure that the committee was aware about collecting the Fire
Protection Tax. Mr. Rabtoy said that
they are aware of that. Mr. Rabtoy said that according to VLCT we need to put the vote for the new fire truck or anything that is going to be financed for longer than 5 years, has to be put out on Australian ballot presented to the voters of in the fire district, if it passes it passes if it doesn’t it doesn’t. Mr. Bruce mentioned that 10% of voters have to be in favor
before a vote could be done. Mr.
Rabtoy said that he would check into that and we did the resolution of necessity
at the last meeting that needs to be passed. The Fire Department is in the process of gathering the
information on the fire truck. Mr.
Rabtoy said that discussion on whether a new or used fire truck should be
purchased or any questions and or concerns should be discussed with the Fire
Department at one of their meetings. Mr. Bruce questioned where the figures came from that were
initially put on the meeting notice. Mr.
Rabtoy asked Mr. Allen, was it in town hall where you when you were gathering
figures? Mr. Allen said yes,
that’s were he got his figures from? It
was explained at a previous meeting that the figures were not correct. Mr. McPhee asked Mr. Bruce what it would take to
incorporate the outlining districts into the fire district.
Mr. Bruce said that they had talked about that through the select board.
Mr. Rabtoy said if both entities merge, then everyone would have a vote. Mr. Allen said that there may be a chance to get a grant to
pay for some of the truck. Mr.
McPhee said that he’s heard around town that most people are in favor of the
truck, they just want to know the bottom figure they would need to pay for it. Mr. West came to the board to offer information on the
process of the districts solid waste certification.
He is working with the technician and the State to have all documents
completed. He also presented an Emergency Response Plan for Sewer
Overflows. Copies were handed out to
the committee. Mr. Rabtoy made the
motion that we make this our established emergency response procedure for sewer
overflow as presented. Mr. McPhee seconded the motion.
Motion so carried. (Yes 2, No
0). The clerk is putting together a
policy and procedure manual and will add the new policy to it. Mr. Rabtoy asked what if a sump pumps are running into a
sewer, what could be done about it. Mr.
West said you get a quick cease and desist order.
Mr. West explained how the procedure is done to identify that such action
is currently taking place. What it
comes down to is that it’s not as simple as a fine or anything else it’s a
theft of services. Fines and
imprisonment, it’s not taken likely. Mr. Rabtoy said the new part time employee had been out
sick for a few days. Mr. West said
with phenomena. He also said that
Mr. Breznick thinks Mr. Squier is working out well and that he likes it.
Mr. West said he’s been working on the weekends, trying to give Mr.
Breznick a break he really appreciates having the time off. Mr. Rabtoy requested Mr. West stop by Discussion ensued about the water going over the bridge on
140 West to Highland Beach Association. Mr.
Rabtoy has requested Mr. MacLeod be notified to attend the next meeting to
discuss. Mr. West made the
recommendation to the town not to install meters at the individual residents,
but they decided to install them against his recommendation and charge them for
the water bond. We’re talking
about 30 residents. The clerk had
presented a letter from 2003 regarding billing the Highland Beach Association
and billing the difference between of water that was going over the bridge
versus what was being billed out from the resident’s water readings.
Mr. Rabtoy made the motion to charge from the meter pit, presenting one
bill the association. Mr. McPhee
seconded the motion with the understanding that the association be notified and
they have a chance to come to a meeting to discuss.
No further discussion. Motion
so carried. (Yes 2, No 1). Approval for Minutes: The committee hadn’t read all of the minutes for Prudential Committee
Pay Order: Mr. Rabtoy made a motion to accept the pay orders. Mr.
McPhee seconded the motion. No
discussion. Motion so carried (Yes
2, NO 0). Old Business: TA Loan: Approval
presented to pay $25,000 in advance from the Water Fund to Citizens Bank for the
TA Loan. Mr. Rabtoy made the motion
to pay the $25,000 to the TA Loan. Mr.
McPhee seconded the motion, based on the facts presented.
No further discussion. Motion
so carried. (YES 2, NO 0). Water Meters are being read by Mark Breznick, due to an
employee out sick. Some letters will
need to be sent to a few residents that due not have touch pad on their
property. It should be noted that
when a house is built, painted or siding has been put on, that the property
owner reinstall the touch pad. The
rate will be set at the next meeting. Mr. Ziegler had called regarding an issue with his new
water heater. Mr. Breznick went out
and read the water pressure from the outside.
Pressure hasn’t changed since 1999, double check valves where put in
each home in conjunction with the water meters.
The question is whether or not he has an expansion tank.
Since the system has been in place for over 9 years, how long is the Fire
District responsible funding the installation of expansion tanks?
If the property has not needed an expansion tank until now are we liable
for putting one in? Mr. Rabtoy
suggested that a call be made to VLCT to find out. The clerk has been trying to schedule a Board of Abatement
for 5 N. We have a constituent that offers parking to renters of the
lodge. Mr. Bowen will be speaking to
him to try to come to a resolution of how much to charge the renters and the
cost that was already negotiated on the renter’s contract.
No checks at this time have been written at this time. The clerk has put together a fact sheet for the lodge that
outlines the fees and amenities for renters.
Mr. Bowen has been in and paid his utility bills and worked with the
clerk to streamline the 2007 and 2008 calendars. The Water Quality Brochure was reviewed.
Mr. Rabtoy made the motion to accept the Water Quality Brochure as
presented. Mr. McPhee seconded the
motion. No further discussion.
Motion so carried. (YES 2, NO
0). A letter will be sent to the residents that participate in
water blow offs to shut them off by April 25th.
Their meters will need to be read to reflect the additional water use. Mr. McPhee suggested that a letter be sent to the Rutland Herald that it was not a bonus it was overtime paid. The clerk didn’t come into the middle of an audit, the clerk instituted the audit, it wasn’t’ an oversight in the minutes, it was that we where gathering the proper information for the interpretation of an executive session and what information could and should be expressed in the minutes. Mr. McPhee made a motion that there needs to be clarification for the facts of events leading up to the employees receiving compensation for hours worked. Mr. Rabtoy seconded the motion. No further discussion. Motion so carried. (YES 2, NO) The clerk requested 3 days off - May 16-17th.
Mr. Rabtoy made the motion to accept the clerks’ request and the office
would be closed during such time request. Mr.
McPhee seconded the motion. No
further discussion. Motion so
carried. (YES 2, NO 0). New Business: Should there be a cost affiliated with the use of lodge for
class picnics? Mr. Rabtoy made a
motion that when the elementary school wants to use the lodge it would be at no
cost. Mr. McPhee seconded the
motion. As far as After the last meeting was adjourned Mr. Shaw handed in his
resignation. Mr. Rabtoy made the
motion at this meeting to except Mr. Shaw’s resignation.
Mr. McPhee seconded the motion. No
further discussion. Motion so
carried. (YES 2, NO 0).
Mr. Rabtoy will request to be put on the Select Boards next meeting
agenda. The committee is
recommending Charlie Baker to be appointed for the remainder of the year. Public Comments: No comments. Other
Business/Announcements: None Executive Session: None Next Meeting: The next regularly scheduled meeting of the Prudential
Committee will be held at Adjournment: Chris Rabtoy made the motion that the meeting be adjourned.
Chris McPhee seconded the motion. Motion
so carried. (YES 2, NO 0). Meeting
adjourned at Respectfully Submitted: Stephanie P. Biagini - Clerk/Treasurer |
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