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Wallingford Fire District No. 1 MINUTES OF THE PRUDENTIAL
COMMITTEE MEETING
Called to Order: Chris Rabtoy called the meeting to order at Visitors: Greg
MacLeod and Scott Sendra A brief discussion ensued regarding how to hand blow offs.
Mr. Rabtoy commented that they would have to work out internally Mr.
McPhee said that if were billing from the meter pit, then they would need to let
us know who has a blow off, just like we do here in town.
Mr. Rabtoy said we were going to bill from the meter pit and they would
have to work out amongst themselves. He
would research it and get back to Mr. MacLeod. On another note, Mr. MacLeod had a conversation with Mr.
Lohsen and he said on occasion the Transfer Station takes water from their blow
off. Mr. MacLeod doesn’t know how
often that may occur, but it would register as water used by the Association.
asked about where the water comes from for the Transfer Station.
Mr. Rabtoy replied by saying that meter will be checked and deducted on
the Association’s bill. Ms. Regula
interjected to say that they haven’t been using any water anyways for quite
awhile now. Mr. Rabtoy said
traditionally it had been turned off for the winter months and reconnected in
the spring, in the event there is a need to hook up to their water that he would
notify Mr. MacLeod. Approval for
Minutes: C. McPhee made the
motion to approve the minutes for Prudential Committee
Pay Order: C. McPhee made the
motion to approve the pay orders as presented.
C. Rabtoy seconded the motion. Ms.
Regula inquired about a charge for fireplace mortar and two (2) $9.99 shovels
purchased for the Fire Department. C.
Rabtoy responded by saying they must have needed them to chop ice in front of
the doors at the Fire Station. No
further discussion. Motion carried
(3/0). Old Business:
C. McPhee brought copies of the draft Caretaker Contract.
C. Rabtoy made a motion to table any discussion about the contract until
the next meeting. He’d requested
that each member review it and offer feedback.
C. McPhee seconded the motion. No
further discussion. Motion carried
(3/0). Oil Prices and
Usage: C. McPhee mentioned
Johnson Energy and Ultra Mart. Johnson
Energy has a large volume user discount 3,000 gallon plus at $3.24 cash price.
Last years contract price set in May 2007 about $2.59/per gallon, this
years at price at about $2.80-$2.95/per gallon.
Ultra Mart wants bundle business Oil/Propane they set their contract
prices in June/July. R. Regula said
that she had forgotten her information for the meeting.
Mr. Rabtoy made the comment Johnson’s service and Ultra Mart’s
service is amazing, as he’s worked with all of the oil companies. R. Regula made the comment that the Fire Stations should
cut back on their fuel consumption. Mr.
Rabtoy had made a trip to the South Wallingford Station and made suggestions
last year and they have since completed them.
The Fire Station on As far at the discussion regarding oil prices, Mr. Rabtoy
said that we would look at it at the next meeting. Reply from Attorney
Regarding the Contract Between the Town and Fire District: C. McPhee had received an e-mail from the attorney regarding the Select Boards requested as too whether or not the vote for the New Fire Truck was binding. The attorney’s response reads: As we discussed on the phone, the way the 2002 agreement with the town is set up, if the fire district wants the town to share in the cost of a capital acquisition such as a new truck, then it would have to go through the budget process set forth in the agreement. It would still require a approval by the voters if it involves financing beyond the statutory limits. To recap, if the district wanted to buy a new truck and have the cost as part of the town's share, it would first be approved by the budget committee and then submitted to the district voters for approval of the financing. If you have any questions, please call me. Paul Kulig A copy of the e-mail was forwarded to the Town
Administrator to be presented to the Select Board as response to their question
apposed to the Prudential Committee. Mr. Rabtoy is going to work on the Charter to allow Fire
District #3 to be able to vote on the Fire Protection Budget. The committee was informed by the Select Board the
following change for District #3 budget committee:
Last night the Selectboard
accepted the resignation of Kevin Mulholland.
They appointed Robert Minter of Used
Fire Truck: Ms. Regula brought
up having a meeting to discuss the purchase of a used fire truck because we need
one. Mr. Rabtoy asked her if it was
going to be her pet project. She
responded with she has two few meeting to go to and she knows that she’s not
going re-elected, so she thinks it should be done by someone that was going to
be on the board longer than her. Mr.
Rabtoy said that he will put on his list of to do’s, it’s not going to
happen this month or next month. Budgets: Ms. Regula had
some questions on the budgets. She
stated that they weren’t finalized and she transferred them over to her
format. Mr. Rabtoy said that items
should have been gone over when the budgets were being formulated and not two
months after. She said that she was
waiting for “her” to have the final bank statements and figures, so that a
meeting could be set up to finalize the numbers.
She went on to mention budget line items in question.
The clerk questioned Ms. Regula as to why she didn’t request this to be
put on the agenda so that the committee and treasurer would be prepared to go
over the questions. Ms. Regula brought
up a question regarding Robert Davenport paying rent for land used in the amount
of $50.00. Nor Mr. Rabtoy or Mr.
McPhee could recall ever seeing that in the budgets and they had been on the
committee for 3 years. Mr. Rabtoy
said that he would look into it. Mr. Rabtoy said that motions were made on the proposed for
all of the budget expenses and passed. Mr.
McPhee said that the numbers are all speculative and the most important part is
the expense side. Mr. Rabtoy
requested a motion be made to change the budgets.
No motion was made. New Business: Mr. Rabtoy brought the boards attention the following
statute that was removed from the Annual Warning. V.S.A. Title 20,
Section 2482 – “Persons residing within the limits of the Fire District who
are voters in the Town Meeting shall be voters in Fire District Meeting.”
He said that statute was put in the annual report previous years.
The clerk wasn’t just arbitrarily putting things in the book, that
hadn’t previous been put in the book before. Water/Sewer Rates:
Ms. Regula wanted to know how the blow off’s work.
Mr. Rabtoy said that we look at what was historically used in the past,
that’s normally how it has been done. Mr.
Rabtoy is almost certain regarding the decision made from the committee for
Highland Water Supply, whatever goes through the meter they paid for and if they
have blow off then they would have to split that between their constituents.
That was the whole point to go through the meter pit.
He will double check to make sure. Ms. Regula asked if anyone had checked the meter pit that
belonged to the Fire District. Mr.
Rabtoy responded by saying that part of the reason for that they have had so
many leaks over there. That’s why
the numbers never jived and we are going to start billing what’s going through
the meter pit. That’s why Mr.
MacLeod attended the meeting to let us know that they are fixing the leaks over
there. Ms. Regula had questions on some of the readings.
Mr. Rabtoy had asked her about what figures that she had.
She responded by saying that she didn’t have those figures with her.
She said that the reading for the Wallingford House is in correct.
Mr. Rabtoy asked her if she would like to read the meter.
She said that she didn’t have a problem with it.
The meter reading device was placed on the table for her to take.
The device was in turn left on the table. Mr. McPhee made a motion to approve the rate of $3.26 for
Water and $4.42 for Sewer. Mr.
Rabtoy approved the motion. No
further discussion ensued. Motion
carried (2/1). Ms. Regula opposed.
Ms. Regula said to just prepared to answer the question as to why the
rate fluctuates. The rates are based
on water use and the question has been addressed in the past.
Mr. Rabtoy said that we weren’t going to put us in a situation like Bearings on Rotor
Unit for Sewer Plant: M. Breznick handed in a written request for the purchase of
bearings for Oxidization Ditch Rotor. C. Rabtoy made the motion to approve the
purchase of the bearings as presented with an approx. cost of $2,300.
C. McPhee seconded the motion with the understanding that the cost will
be taken out of the Capital Improvement Line Item.
No further discussion. Motion
carried (3/0). Another request from M. Breznick was for the purchase of
Pressure Reducing Valves approx. cost would be $880.
C. Rabtoy made the motion for them to purchase pressure reducing valves.
C. McPhee seconded the motion. No
further discussion. Motion carried
(3/0). Testing Water: J. West sent in an e-mail regarding a call from Emma’s
Place about some of their resident’s being sick and asked if it could be due
to the water. J. West’s response
the committee: I
responded to a complaint of diarrhea at the residence in Mr. Rabtoy made the motion to treat this incident like the
water meters, if the resident would like the test to be done we will do it and
if the test comes back negative then the cost of test would be incurred by the
resident. Mr. McPhee seconded the
motion. No further discussion.
Motion carried (3/0). W-4’s: The clerk made mention to the blank W-4 that the committee
had received and requested them to be completed for the files. Public Comments:
None. Other
Business/Announcements: Executive Session:
None. Next Meeting:
The next regularly scheduled meeting of the Prudential Committee will
be held on Adjournment:
C. Rabtoy made the motion that the meeting be adjourned.
C. McPhee seconded the motion. No
further discussion. Motion carried
(3/0). Meeting was adjourned at Respectfully Submitted: Stephanie P. Biagini - Clerk/Treasurer
Date Approved: |
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